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Evaluators

For evaluators of Dental and Medical applicants

Dental and Medical Letters of Evaluation Instructions

  • First, compose letter of evaluation
  • Next, upload letter (PDF file) by clicking the "Upload" link
  • Ensure that the letter contains:
    • Letterhead
    • Contact information
    • Signature
    • Date
    • Applicant's name


Letter Requirements for Dental and Medical Applicants

  • Contact Information (email and phone number)
  • Letterhead (name, title)
  • Signature (e-signatures are only accepted when uploading through the evaluator portal)
  • Saved as PDF file type

In your letter of evaluation:

The admission committees are looking for candid, honest insight into the applicant’s strengths and weaknesses. A substantial evaluation provides an accurate assessment of the applicant’s suitability for medical/dental school rather than advocate for the applicant.

As such, your description of how the applicant has, or has not, demonstrated any of the following competencies that are necessary for success in medical/dental school is very important: Integrity and Ethics, Reliability and Dependability, Service Orientation, Social/Interpersonal Skills, Teamwork, Capacity for Improvement, Resilience and Adaptability, Cultural Competence and Oral Communication. 

 

For evaluators of Veterinary applicants

Veterinary Evaluation Form Instructions

  1. Select "start" to complete the veterinary evaluation form
  2. After all questions are completed, submit button appears (note: form will time out after 60 minutes)

Veterinary Evaluation Form Tips

  1. You can open the form to view the questions and come back to submit your answers, if needed. The "Submit" button will not appear until all entries have been made.
  2. We suggest copying and pasting your responses from a Word document when you are ready to submit.
  3. The form has to be filled out in one sitting. Once you begin the form, you must complete it and submit it as it will not save your work.
  4. The evaluation form will time out after 60 minutes of inactivity and will not save your responses.
  5. To prevent technical problems, we recommend using Firefox, an internet browser to complete the evaluation form.

 

FAQs

Can I mail my letter instead?

  • Veterinary Evaulation Forms: No. The veterinary evaluation form must be completed online through the TMDSAS Evaluator Portal.
  • Letters for medical and dental applicants: Yes. Please make sure it contains all requirements listed above and send to:

          TMDSAS
          P.O. Box 2175
          Austin, Texas 78768

I made a mistake in the letter I submitted for a dental/medical applicant, can I make edits to the letter?
Yes, please send a request to info@tmdsas.com to make changes to letters submitted.

Can I edit the veterinary evaluation form?
The form can be edited until it has been approved by the TMDSAS administrator (typically 24 hours later). Please send a request to our team at info@tmdsas.com to edit the evaluation form. TMDSAS will delete the original entry on our end so you can complete the form once more.

Please note, TMDSAS will need to delete the ENTIRE original entry in order to edit any portion of the evaluation form. We suggest having a copy of your answers before contacting us to remove the original entry to make edits.

Can I submit an accompanying letter with the veterinary evaluation form?
No. Only the digital submission of the Veterinary Evaluation Forms will be accepted by the veterinary schools.

Can I print out the evaluation form first before submitting?
Unfortunately, we do not currently have this capability. You will be able to copy the questions and answer them in a separate document if you wish.

I am new to the Evaluator Portal. How do I login?
Use the link included in the email request that was sent to you. Make sure that you are using the link from the latest email request sent. You will be directed to a page in order to create an account.

What if I never received the email request?
You should have received an email from info@tmdsas.com. Double check your spam/junk folders. If not, send us an email to the address above and list your email address, the applicant's name for which you are submitting an evaluation for, and request a link to the Evaluator Portal.

I cannot get into my account/I am having issues with the password reset link!
First, please ensure that you are logging into the Evaluator Portal. This would not be the same as the Advisor Portal located on our webiste. If this isn't the issue, please email us at info@tmdsas.com with a request to reset your password. This also applies if you are unable to answer your security questions through the security code method on your end.

If you already have an account with us, it may be possible that your account has become inactive due to inactivity over the last 18 months. Send us an email so we can re-activate your account.

I do not see my applicant's name in the Evaluator Portal!
Please be sure that the email where you received the original email request is the same as the one you are using to log into the Evaluator Account. If these do not match, the applicant will not appear in your account. Please inform applicants to use the email address associated with your TMDSAS Evaluator account to resolve this issue. They can edit the email themselves in their application.

Can TMDSAS send my evaluation to other application services such VMCAS, AMCAS, or AADSAS?
No. TMDSAS does not release evaluations to other application services.

What if I am having trouble or need assistance?
Send us an email to info@tmdsas.com. Providing the email address associated with your account and the applicant's name, or TMDSAS ID number in the email will help resolve any issues quickly. You may also call 512-499-4785 Monday-Friday 9:00 A.M. – 12:00 P.M and 1:00 P.M. – 5:00 P.M. CST.

 

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